Privacy Policy

The short version

Who we are

This Privacy Policy explains how Michael Tovish, d/b/a Double Digit Tour ("Double Digit Tour," "we," "us") collects, uses and shares personal information when you visit doubledigittour.com, join the tour, register for events or sign up for our emails.

Questions about this policy can be sent to privacy@doubledigittour.com or by mail to 1373 Holland Ct, San Jose, CA 95118.

Information we collect

Information you give us

Category	Examples	When
Contact details	Name, email address, phone number	Joining, registering, newsletter sign-up, contacting us
Membership details	Mailing address, date of birth and gender (if required by the NCGA), club affiliation	Joining, especially the NCGA-included membership
Golf information	GHIN number, Handicap Index, Tournament Index, scores, finishes, points, skins results	Joining and playing in events
Payment information	Card or account details, billing address	Paying membership or entry fees. Card details are entered with Stripe, our payment processor, and we never see or store full card numbers.
Communications	Messages, rules questions, sandbagging reports, survey answers	When you contact us
Photos	Event photos and video that may include you	At tour events

Information collected automatically

When you visit the website, our hosting and website software automatically log basic technical information, such as your IP address, browser type, device, pages viewed and the date and time of your visit. We also use cookies, described in Cookies below.

When you open or click our emails, Mailchimp records email activity such as opens, clicks and bounces.

Information from others

We receive handicap information and score history from the USGA GHIN system and the Northern California Golf Association (NCGA) to calculate Tournament Index and set flights. Playing partners provide your hole-by-hole scores on official scorecards.

How we use your information

• Run the tour: process memberships and event registrations, set flights, make groupings, keep score, calculate points and standings, and pay out prize money and skins.
• Handicapping: post competition scores to GHIN and calculate Tournament Index as described in our Rules.
• Protect the competition: review handicap records and results for sandbagging and enforce the Rules and Code of Conduct.
• Communicate with you: send registration confirmations, tee times, schedule changes, weather updates and results. These are service messages connected to your membership.
• Newsletter and announcements: with your consent, send news about upcoming events, the season and the tour.
• Operate and improve the website: keep the site secure, fix problems and understand which pages are useful.
• Legal and financial: keep payment records, meet tax and legal obligations, and resolve disputes.

Information that is made public

Tour golf is a public competition. By joining the tour, you understand that the following is published on the website and may be shared on our social media and in emails:

• your name, flight and Tournament Index range
• event results, scores, finishing positions, points, standings and playoff status
• prize money and skins won
• event photos and video

If you'd rather not appear in a particular photo, or have a privacy concern about something we've published, contact us and we'll do our best to accommodate you. Results and standings are part of the official record of the competition and generally can't be removed.

We never publish your email address, phone number, mailing address, date of birth or payment information.

Email marketing and Mailchimp

We use Mailchimp (operated by Intuit Inc.) to manage our email list and send newsletters and announcements. When you sign up, your email address, name and sign-up details are sent to and stored by Mailchimp so it can deliver our emails. Mailchimp may also collect information about how you interact with our emails, such as opens and clicks, so we can understand what's useful. Learn more in Intuit's Privacy Statement.

• Consent: we only add you to our newsletter list if you sign up or opt in. We don't buy, rent or borrow email lists.
• Unsubscribe anytime: every newsletter includes an unsubscribe link at the bottom. You can also email privacy@doubledigittour.com. We honor unsubscribe requests promptly, and always within 10 business days.
• Service emails continue: if you're a current member, you'll still receive emails needed to run the tour, such as registration confirmations, tee times and schedule changes, even if you unsubscribe from the newsletter.
• Who's sending: our emails clearly identify the Double Digit Tour as the sender and include our mailing address, as required by the U.S. CAN-SPAM Act.

How we share information

We do not sell or rent your personal information, and we do not share it for cross-context behavioral advertising. We share information only as needed to run the tour:

Who	What	Why
Northern California Golf Association (NCGA) and USGA / GHIN	Name, contact and membership details, GHIN number, scores	To register NCGA memberships, provide your Handicap Index and post competition scores
Host golf courses	Names, groupings and tee times; sometimes contact details	To book tee times and run events
Mailchimp (Intuit)	Name, email address, email activity	To send emails
Stripe	Payment and billing details	To process membership and entry payments
Website hosting and software providers	Technical and account information	To host and secure the website
Legal and safety	Information as required	To comply with the law, respond to legal requests, or protect the rights, safety or property of members, the tour or others

These providers may only use your information to provide services to us. If the tour is ever reorganized, merged or transferred, member information may be transferred as part of that change, subject to this policy.

Cookies and similar technologies

Our website uses cookies, small files stored in your browser, to keep the site working, remember your preferences, keep you signed in and process purchases. We don't currently use website analytics or advertising cookies.

You can block or delete cookies in your browser settings. Some parts of the site, such as checkout, may not work without them.

Do Not Track: some browsers send a "Do Not Track" signal. Because there's no common standard for these signals, our website does not currently respond to them. We do not track visitors across other websites for advertising.

How long we keep information

• Membership and contact details: while you're a member, and for up to 3 years after your last season so we can welcome you back and keep the competition record.
• Results, scores, standings and points: kept indefinitely as the historical record of the tour.
• Payment records: as long as required for tax and accounting purposes, generally 7 years.
• Newsletter subscribers: until you unsubscribe or ask us to delete your information.

Your choices and rights

Wherever you live, you can ask us to:

• Access: tell you what personal information we hold about you and give you a copy
• Correct: fix information that's inaccurate
• Delete: delete your personal information, except what we must keep for legal, financial or competition-record reasons
• Opt out: stop sending you newsletters (use the unsubscribe link or email us)

To make a request, email privacy@doubledigittour.com with the subject "Privacy Request." We may need to verify your identity before acting on it, and we'll respond within 45 days. We won't treat you differently for exercising your privacy rights.

California residents

We're based in California and follow the California Online Privacy Protection Act (CalOPPA). This policy describes the categories of personal information we collect, the third parties we share it with, how you can review and correct your information, how we respond to Do Not Track signals, and how we notify you of changes. Under California's "Shine the Light" law, you may ask whether we've shared personal information with third parties for their direct marketing. We don't do that.

Visitors outside the United States

The tour operates in California, and your information is processed and stored in the United States. If you're in the European Economic Area or the United Kingdom and subscribe to our emails, we rely on your consent to send them. You can withdraw that consent at any time by unsubscribing, and you may also contact your local data protection authority.

How we protect information

We use reasonable safeguards to protect your information, including encrypted (HTTPS) connections, secure payment processing through Stripe, and limiting access to tour administrators who need it. No website or email system is perfectly secure, so we can't guarantee absolute security. If we learn of a breach affecting your personal information, we'll notify you as required by law.

Children

The website and tour are intended for adults. We don't knowingly collect personal information from children under 13. If you believe a child has given us personal information, contact us and we'll delete it.

Other websites

Our website links to other sites, such as the NCGA, GHIN, host golf courses and social media. Their privacy practices are governed by their own policies, not this one.

Changes to this policy

We may update this policy from time to time. When we do, we'll change the effective date at the top. If the changes are significant, we'll also post a notice on the website or email members before they take effect.

Contact us

Michael Tovish, d/b/a Double Digit Tour
1373 Holland Ct, San Jose, CA 95118
Email: privacy@doubledigittour.com